Start with a register
List every licence, permit, registration, insurance policy and required certificate. Include regulator, holder, number, expiry date and renewal evidence.
Use reminder layers
Set reminders 60, 30 and 7 days before expiry. Some renewals need checks, inspections or refresher training before submission.
Review monthly
A 20-minute monthly review can prevent missed dates and rushed forms. It is boring. It works. Classic.